KINKFEST UK PRIVACY INFORMATION
Privacy and confidentiality
We will need to ask for some personal information from you in order to register for KinkFest 2023.
We will restrict access to your full booking and contact information to team members handling bookings. Other information is only given out to non-bookings handling team members on an as needed basis, but this is rare.
We will limit information about you at the registration desk to the minimum possible to ensure you get registered and allocated with your wristband.
We will not share your personal information with any other organisations or individuals except when we are required to do so by law, or to safeguard the event, the KinkFest UK team, or attendees.
Our ticketing partner may have a different policy to ourselves. Please check with them.
Our full Privacy Information is below. If you have any questions about privacy, or if any information that we are asking for is making you feel reluctant to register for KinkFest in any way, please contact us and we will do our best to come to some agreement.
KinkFest 2023 takes place between Friday 8th September and Sunday 10th September 2023. It is run by a group of volunteers, called the organisational team. This privacy information explains how we use the personal information you give us to help run the event.
How to get in touch with us
If you have any questions about this privacy information, or about the information we hold about you, please contact us by emailing firstname.lastname@example.org
What information we collect from you
We collect data from you when you register for KinkFest 2023, when you buy tickets for the event, when you apply to present at the event, when you ask for assistance, and when you raise queries with us. This data will come from the ticketing site, from presenter application forms you fill in, from emails and other messages you send us, and from organisations you use to pay us, such as banks or PayPal.
How we will use the information we collect
We understand the importance of privacy, particularly for an event like KinkFest 2023. We will make sure that any information you provide is treated carefully, confidentially, and with respect.
We will not share information outside the organisational team, except when we have to, when you say we can, or if you breach the Code of Conduct and are asked to leave KinkFest 2023.
We will also share information about you if the law says we have to.
If you say we can, we will use information from you in documents to be used at KinkFest 2023, the KinkFest 2023 website, and the KinkFest Fetlife account and groups. For example, if you volunteer to be on the organising team, we might ask you if it’s OK to share your name and contact details with the person organising the team. When you give us your permission like this, we will keep a note in a consent log.
We will keep the minimum amount of information necessary. We will keep it securely (password protected as a minimum).
If there is a breach of your personal data, we will log it. If appropriate, we will tell you about it, and report it to the Information Commissioner’s Office.
Once KinkFest 2023 has taken place, we will delete all personal data within six months, unless you breach the Code of Conduct.
If you breach the Code of Conduct
KinkFest 2023 has a Code of Conduct. This is available on our website, and there may be printed copies in the event programme. To attend KinkFest 2023, you have to agree to abide by the Code of Conduct. If you breach the Code of Conduct, you may be given a warning, or you may be asked to leave the event.
If this happens, we may pass on details about you and your breach of the Code of Conduct to the organising teams for future KinkFest events. They may use this information to decide whether you should be asked to leave future KinkFest events, or be refused entry to them. If we are doing this, we will tell you in writing.
Your rights about this information
You have the right to ask for copies of the information we hold about you, and to have us correct the information if it is wrong. You also have the right to ask for your data to be deleted. To do any of these, or to raise any other concerns, please get in touch with us, as described above under ‘How to get in touch with us’.
Why we are allowed to use this information
The law (the GDPR and Data Protection Acts of 1998 and 2018) says that anyone processing data has to have a lawful basis for doing so, and has to tell you what it is. The lawful bases we are using are:
Contract, because we are coordinating venue bookings, payments for the event, and lunches on two days of the event
Legitimate interests, because we are offering a program of events and recruiting presenters and it is fair to assume that people registering to attend the event would want to be informed about what the event will be offering. We would also use this basis to record any incidents that happened at the event that required follow up action, and if you breach the Code of Conduct.
Consent, where you say we can use information about you in (for example in the programme or on the website), or where we make contact with people who have not registered to attend on behalf of the event.